Privacy Policy | BOMCAS Canada
Last updated: January 1, 2025
Introduction
BOMCAS Canada (“we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of the personal information of our clients, website visitors, and other individuals with whom we interact. This Privacy Policy describes how we collect, use, disclose, and protect personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.
Information We Collect
We collect personal information that is necessary to provide our accounting and tax services. This may include your name, address, phone number, email address, social insurance number, financial information, tax documents, and other information relevant to your accounting needs. We collect this information directly from you when you contact us, engage our services, or visit our website.
How We Use Your Information
We use your personal information to provide accounting, tax, and advisory services; to communicate with you about your account and our services; to comply with legal and regulatory obligations; to improve our services and website; and to send you relevant information about tax deadlines and service updates (with your consent). We do not sell, rent, or trade your personal information to third parties.
Information Sharing
We may share your personal information with the Canada Revenue Agency and other government bodies as required by law; with third-party service providers who assist us in delivering our services (such as cloud storage providers), under strict confidentiality agreements; and with your authorized representatives or advisors, with your consent.
Data Security
We take the security of your personal information seriously. We use industry-standard encryption, secure document management systems, and strict access controls to protect your information from unauthorized access, disclosure, alteration, or destruction. All staff members are trained on privacy and confidentiality obligations.
Retention of Information
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, to comply with legal and regulatory requirements, and to resolve disputes. Tax records are typically retained for a minimum of seven years in accordance with CRA requirements.
Your Rights
You have the right to access the personal information we hold about you, to request corrections to inaccurate information, and to withdraw your consent to certain uses of your information, subject to legal and contractual restrictions. To exercise these rights, please contact us at info@bomcas.ca.
Cookies and Website Analytics
Our website uses cookies and similar technologies to improve your browsing experience and to analyze website traffic. You can control cookie settings through your browser preferences. We use analytics tools to understand how visitors use our website, but this data is aggregated and does not identify individual users.
Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact our Privacy Officer at info@bomcas.ca or by mail at 6063 88 St NW, Edmonton, AB T6E 5T4.
Additional Privacy Information
BOMCAS Canada is committed to protecting the privacy and confidentiality of our clients’ personal and financial information. This section provides additional detail about our privacy practices and your rights as a client.
Types of Information We Collect
In the course of providing accounting and tax services, BOMCAS Canada collects various types of personal and financial information from our clients. This may include your name, address, date of birth, Social Insurance Number (SIN), employment information, income details, financial account information, tax history, and other information relevant to your accounting and tax situation. We collect this information only to the extent necessary to provide the services you have requested.
How We Use Your Information
BOMCAS Canada uses the information we collect to prepare and file your tax returns and financial statements, provide accounting and advisory services, communicate with you about your engagement, comply with our professional and legal obligations, and improve our services. We do not use your personal information for marketing purposes without your explicit consent, and we never sell your personal information to third parties.
Information Sharing
BOMCAS Canada may share your information with the Canada Revenue Agency and other government agencies as required by law, with professional advisors such as lawyers or financial planners where necessary to provide our services, and with our technology service providers who assist us in delivering our services. All third parties with whom we share your information are required to maintain the same level of confidentiality and security that we apply to your information.
Data Security
BOMCAS Canada uses industry-standard security measures to protect your personal and financial information. These measures include bank-level encryption for all data in transit and at rest, secure client portals with multi-factor authentication, regular security audits and vulnerability assessments, staff training on data security and privacy best practices, and strict access controls that limit access to your information to only those team members who need it to provide your services.
Retention of Information
BOMCAS Canada retains your personal and financial information for as long as necessary to provide our services and comply with our legal and professional obligations. In general, we retain tax and financial records for a minimum of seven years, in accordance with CRA requirements. After this period, your information is securely destroyed in accordance with our data retention policy.
Your Rights
You have the right to access the personal information we hold about you, request corrections to inaccurate or incomplete information, withdraw your consent to the collection, use, or disclosure of your information (subject to legal and contractual restrictions), and file a complaint with the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated. To exercise any of these rights, please contact us at info@bomcas.ca or call 780-667-5250.
Cookies and Website Analytics
Our website uses cookies and similar technologies to improve your browsing experience and analyze website traffic. Cookies are small text files that are stored on your device when you visit our website. We use cookies to remember your preferences, analyze how visitors use our website, and improve our website content and functionality. You can control the use of cookies through your browser settings, but disabling cookies may affect your ability to use certain features of our website.
Updates to This Policy
BOMCAS Canada may update this privacy policy from time to time to reflect changes in our practices or applicable law. We will notify you of any significant changes by posting a notice on our website or by contacting you directly. We encourage you to review this policy periodically to stay informed about how we protect your information.